DocuLex has added customised workflow capability to DocuLex Archive Studios WebSearch, equipping organisations with decision making power via automation of any business process through the benefit of systematic workflow.
The programs new intelligent decision engine organises project information, orchestrates flow to each staffer involved, notifies them of action needed and documents their information revisions and additions. The end result is project simplification with time and cost conservation.
WebSearch is browser-based, document management software for collaboration, email archiving and compliance, knowledge management and records retention. The program was developed for use throughout a business's operations to enable secure content access from any location with convenience of use that is similar, yet easier, than an Internet search engine. Searches may be performed using document specific meta data descriptions, full text content, as well as date ranges, search history, search lists and saved searches.
Driven by a convenient dashboard display featuring the program's functions menu, WebSearch is now a workflow enabler, providing users the ability to share and amend native format documents, while organising and tracking each amended version. The program's WorkSpace enables users to group sets of documents together to be shared with colleagues, and a discussion feature has been added for users to comment on document's content. The SharePortal function of WorkSpace enables users with the ability to securely share documents with 3rd party guests.
Beneficial to the user is a Web2.0 visually appealing browser interface, with functionality that is easier to use than most Windows applications. The server-based software automates complex documentation organizational functions including browser-based file room views and group collaboration folders.
Documents of any file type may be uploaded directly to WebSearch, indexed (with additional document identifying metadata added remotely if necessary) for native format storage and ease of access. The Active Directory integration enables heightened security and user permission access and tracking. The program manages multiple levels of security, including Organisation, Community, Group, Users, as well as individual files. Document and user activity tracking logs are always available, assisting in compliance of privacy laws including SEC, FINRA (NASD / NYSE), GLBA, HIPAA, FRCP, FERC and Sarbanes Oxley.
DocuLex WebSearch also has the capability of pulling all inbound, outbound and internal email from Microsoft Exchange. This automated, behind the scenes process negates user involvement, ensuring thorough capture and retention of all email and attached content. The SQL or SQL Express database support handles substantial file data storage, providing users with Microsoft's off-the-shelf database power. Any email and attachments sent or delivered will be archived and processed.
WebSearch can be installed locally or accessed as a software service between the public internet and the users primary mail server. Email is secured by WebSearch, maintaining private access rights by sender or recipient. User access logs are maintained and retention is managed by the records management module.
WebSearch also serves as an off site document archival/disaster recovery facilitator, with advanced public-key infrastructure (PKI) providing encryption and digital signature security for outsourcing daily-use information access to the electronic file storage.