EASY automates Anglian Waters HR department files and documents
EASY SOFTWARE UK, Europes foremost supplier of integrated document management, workflow and archive solutions, today announced that Anglian Water, the largest water company in England and Wales, serving more than 2.6 Million properties across East Anglia and the East Midlands, has selected EASYs document management solutions to safeguard its HR documents now and in the future.
The Anglian Water HR department faced rising concerns regarding how it could protect its paper documents in the case of a disaster. Whether flood, fire or any other form of loss, Anglian Water needed to put a contingency plan in place to move its documents from paper to electronic storage, and benefit from the resulting speed of retrieval and reduced filing resource that this would deliver. Richard Norton is Anglian Waters HR Services Manager and spearheaded the campaign to find a suitable document management system and supplier to manage the departments HR and Payroll documents.
"EASY SOFTWARES solution was the most intuitive system that we looked at and perfectly matched our needs, commented Richard. "The team understood what we were trying to achieve and recommended a hosted solution where our documents are stored remotely and we access them through a web client. We can now retrieve our documents simply and quickly, online from the comfort of our desk. We look forward to the improvements in efficiency and productivity and the opportunity to further streamline our document processes.
The savings that can be made by storing documents electronically are well documented. At Anglian Water, temporary staff was employed during busy periods for filing and this raised not only cost issues but also concerns around scanning and filing accuracy. EASY partnered with Sydoc, who provided a scanning bureau service to capture the backlog of HR files and documents, and the 3,500 documents are now indexed, stored remotely in EASYs document management suite and ready for use.
Andrew Graham is CEO of EASY SOFTWARE UK and said, Anglian Water now has an electronic platform for its HR documents coupled with processes and protocols around their capture, storage and usage which has only become possible with the electronic solution. Now HR staff can be deployed to more productive tasks whilst the repetitive and often unrewarding document filing and retrieval function is done electronically and in much quicker time. Andrew adds, Furthermore all of this has been achieved with little disruption to the Anglian Water HR department as the entire solution is being hosted by us.