DocuWare introduces a new dimension in document management.
DocuWare 5 supports all forms of Electronic Signatures, making secure online access to file cabinets possible around the clock and from anywhere in the world, and integrating even mobile users into a companys workflow processes.
With over 5,500 installations of its predecessor, Version 4, DocuWare has become one of the most successful, globally-distributed document management systems available today. Integrated Document Management specialist DocuWare created DocuWare 5 to further strengthen its position as the market leader for mid-sized organizations. The new version contains features and technologies that were previously only found in more complex products, which meant a price point and level of IT know-how, that were both too high for most mid-sized companies. DocuWare focused its development energy on cutting edge technology, security and mobility.
On the road with everything
Once DocuWare 5 has been installed on a mobile client, the user is able to take advantage of the full range of DMS features, even offline. By synchronizing necessary information out of the central document pool with a file cabinet stored locally on the notebook computer, the user can tap into project materials, customer files and client data with the click of a button even while traveling.
DocuWare 5 documents can be searched without a connection to headquarters as well as annotated/edited and then stored anew. Steps in work processes can be completed away from the office, moving productivity along in the chain. With the next synchronization, any work completed will automatically be integrated in the workflow and then sent to other colleagues in the process. Via the Internet, a DocuWare 5-client can access any of the file cabinets stored at headquarters, around the clock and from anywhere in the world. The only thing that needs configuring is the correct IP address on the client.
Starting with Version 5, DocuWare goes beyond the Simple Signature and now supports both Advanced and Qualified Signatures that meet EU guidelines. In the EU, a Qualified Signature offers the highest level of security and is the legal equivalent of a handwritten signature on paper. In addition to individual, personal signatures, DocuWare 5 also supports Mass Signatures and Electronic Time Stamps.
User-friendly, down to the details
Many smaller enhancements in the details, such as in the DocuWare Viewer or the process for configuring search and store windows, have increased the comfort level for the user. All administrative tasks are captured in a clearly organized hierarchical tree structure. And just like a client user, the DocuWare Administrator can now use the Internet to manage remote installations.
DocuWare President, Juergen Biffar, says this about the new product generation: With DocuWare 5, weve been able to enhance the features to further suit the needs of the market as well as satisfy todays increased security concerns. Yet the operation, installation and administration of our document management solution remains as simple as ever and retains the same low Total Cost of Ownership that we have become known for.