INVU, the electronic document management specialist, has developed an intelligent engine, which automates the scanning, reading and filing of documents. The product, called Intelligent Processing Engine (IPE), can be used in any industry sector, which has a requirement to process and file information electronically, such as construction, financial services or professional services or even accounts departments.
IPE allows Documents to be scanned into INVU and be automatically indexed according to document type, format, contact details, recipient company, subject, topic, date or any information that a company deems important. All these can be searched for easily when required, which can save companies a large amount of time as staff no longer need to rummage around in filing cabinets. Finding information quickly is an essential tool in the armoury of any business.
IPE is a rules-based engine, which, once taught, enables it to carry out a plethora of activities. The more the system is used the smarter those rules become. When a document is scanned in, it makes an assumption, based on the rules set up, about where the electronic document should be stored and which workflow it should follow.
"When you need an important document, such as an invoice, purchase order or contract and you can't get your hands on it quickly it is tremendously frustrating", comments David Morgan, CEO of INVU. "It slows down your business and takes you away from your core activities. IPE automatically indexes each scanned document by the context of known keywords and files it in an electronic repository, which can be retrieved in a matter of seconds when needed. It is the subsequent launching of the document into a workflow that allows the maximum efficiency to be gained."
IPE's rules-based engine provides businesses with the power to be able to set up their own intelligent virtual departments, such as accounts, post rooms or customer services. Documents will be automatically stored in these virtual offices and be immediately retrievable whenever required.