FMCG leader aims to improve invoice processing capacity and effectiveness; deploys business-wide network scanning solution
PZ Cussons UK Ltd, the UK arm of the international consumer products group, is to deploy a new automated supplier invoice processing solution and an integrated network scanning environment at its Stockport, Cheshire offices. The solutions are being supplied and implemented by document processing specialist Digital Vision.
The automated processing solution for PZ Cussons accounts payable (AP) department will replace their existing manual invoice processing system.
Digital Vision will deploy a Kofax server-based scanning solution to scan invoices coming into PZ Cussons accounts department. These will be indexed using Digital Visions SpeedKey indexing application and feed into the Contempus processing automation solution, which will link to PZ Cussons accounting system (MFGPro) to extract key supplier data including name, address, account number and VAT details.
PZ Cussons wanted to automate its AP processes to increase efficiency, achieve faster throughput of invoices and increase its processing capacity.
Digital Vision was chosen to deliver the AP automation and network scanning solutions following a two-way tender, as PZ Cussons felt the company offered the best overall package of solutions and experience.
According to Graham Talbot, finance director for PZ Cussons UK Ltd: The solution provided by Digital Vision will be key to streamlining our AP processes, and will create additional capacity for the future. I believe it will also add value to our relationships with suppliers and partners by giving greater visibility of payment transactions, helping us to build closer financial links with them through enhanced settlement terms.
Digital Vision will also integrate four existing scanning solutions deployed in different departments in PZ Cussons offices onto the same Kofax scanning server, to create an integrated, business-wide network scanning function for all types of business document.
The solutions will be deployed in two phases. Phase 1 will be completed by mid-September, and involves commissioning the network scanning solution and processing of supplier invoices that lack supporting documentation such as purchase orders. This will help PZ Cussons to establish the workflow route for processing exceptional transactions.
Phase 2, for completion by the end of December, will see automated processing of invoices from mainstream suppliers, complete with orders and delivery notes for three-way invoice matching. Following this, the company will consider rolling the solution out to its international operations.