5 Important Security Technologies That Every HR Professional Should Know and Use

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By James Cavendish, freelance writer.

Most businesses treat and conceive of HR and security as separate entities, however, HR professionals can improve their own productivity and even increase employee engagement by leveraging security technologies to automate daily tasks and improve overall data accuracy.

Do you want to learn how to use security technology to create a more engaged workplace?

This guide will discuss five essential security technologies designed for HR professionals, all of which can be used to streamline essential processes and benefit employee satisfaction metrics, allowing teams to easily highlight valued employees, automate simple tasks to improve productivity, as well as create a more convenient, intuitive and engaged work environment.

Cloud-Based Access Control With Open API Integrations

Utilizing a cloud-based door access system is becoming increasingly popular in the security sphere, allowing teams to manage physical security devices remotely, though HR staff are finding additional benefits in providing a more convenient method of controlled building access.

Cloud-based access management offers a more positive daily experience for employees and system administrators - allowing for swift entry into business locations via remote-access and mobile-based management systems, ultimately contributing to higher levels of job satisfaction. 

Cloud-based access control solutions usually allow for mobile-first security, whereby staff can gain entry using smartphone-based credentials. This means users can simply download issued credentials to their own personal devices, eliminating the need for costly key cards and fobs.

Implementing such a system will remove the expense of purchasing, adjusting and issuing physical key cards, as well as reduce time wasted by employees who may have lost or damaged their credentials, helping to keep staff engaged and focused on important work tasks.

Cloud-based access control has another significant benefit for HR teams - open API integrations. By investing in cloud-based access control with open API integrations, HR teams are able to expand the function of security systems to perform administrative and HR tasks, allowing teams to improve ROI metrics gleaned from physical security hardware investments.

HR integrations to consider for cloud-based access control

  • Visitor management software - HR teams can streamline the visitor management process to boost productivity by delegating repeated manual tasks to physical security devices. Such a process removes the need for time-consuming and often inaccurate manual visitor log books in favor of reliable and efficient automated software programs. Visitors can simply complete digital forms sent directly to their own devices to receive temporary access, allowing HR teams to remain engaged with more pressing matters

  • Time tracking software - To eliminate the error and risk of buddy-punching, HR teams can automate time tracking processes based on access control events. By integrating time tracking software with access control, HR teams can collect more accurate time tracking data and use this to avoid resource waste and overspending on employee hours

Automated Wellness Attestation

Automated wellness attestation is another important integration HR teams can apply to access control, ensuring the health and safety of all visitors, employees, and interviewees entering the property. If HR teams fail to ensure the building is free from symptomatic individuals, this could lead to an outbreak of illness that could impact productivity and engagement significantly.

The solution? Wellness verification software. These programs provide visitors and employees with digital forms they must fill out before entering the premises. Surveys will contain questions regarding common symptoms to ensure that no contagious persons are granted building access, helping to reduce absenteeism as a result of illness outbreaks to improve productivity.

Wellness attestation isn’t only applicable to physical health either, HR teams can implement surveys based on mental health and employee satisfaction to gain insight into how teams are faring, meaning HR staff can address potential issues before they begin to affect engagement.

Remote Management for Security Technologies

Cloud-based access control allows HR teams to manage security technologies remotely, which is essential for onboarding and offboarding in a remote work model. HR teams can complete these processes by granting or removing access credentials. Cloud-based security allows HR teams to manage these functions quickly and remotely to improve convenience and productivity.

Video Intercoms for Interviewees, Visitors, and New Hires

To prevent potential security breaches, HR teams must be able to reliably confirm the identity of all interviewees, visitors, and new hires requiring access; this can be achieved by investing in integrated video surveillance and access control technology to develop streamlined protocols.

Modern video intercom readers are a natural progression of traditional intercom systems, providing similar communication functionality, only with the benefit of a built-in access reader. Operating such a device allows HR staff to verify user identities based on presented credentials, speeding up the verification process to help ensure that staff remain engaged whilst at work.

Choosing to operate a cloud-based system will also allow for Integrations with wider security surveillance systems, including parking lot cameras and license plate camera readers, both of which can help teams to verify visitor identities much faster to increase overall productivity.

Touchless Technologies for Improved Hygiene

Touchless access control uses a wave-to-unlock feature that’s able to offer a more hygienic method of granting building access. Users will not be required to physically interact with high-touch surfaces like door handles and buttons, instead using motion to trigger the reader.

This motion will inform the system to engage in remote communication with the user’s mobile device, searching for valid access credentials via Wi-Fi or Bluetooth technology, dramatically reducing the likelihood of germs or bacteria spreading through the office causing absences.

HR teams can also implement multi-factor authentication using biometrics like voice recognition, facial recognition, and retina scanning, providing a hygienic and reliable building security system that requires little human management allowing HR and security staff to focus on other projects.

Summary

Security technology isn't only able to protect businesses from physical crime and intrusion events; with modern cloud-based solutions, business owners can adapt installed security devices to perform HR, wellness and visitor management functions to improve productivity.

By providing employees and visitors with a more secure and convenient method of accessing business locations, a more positive and productive work environment can be created, ultimately leading to increased levels of employee satisfaction and measurably improved engagement.

Consider the tools, technologies, and integrations covered in this guide, and take the time to identify which solutions have the potential to benefit your HR team most, as by reducing time wasted navigating outdated and counterintuitive systems, more time can be spent on vital tasks.

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