How HRTech Can and Can't Help with Compliance

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By Jenny Jones, freelance writer.

Part of HR's responsibilities is to ensure they comply with the ever-changing government regulations and determine how these regulations can affect the company. To do so, they must sort through the various technologies to look for something to help ease their compliance efforts. While some of these technologies can help with compliance, others are unnecessary.

Here's how HRTech can and cannot help with compliance.

Easier Reporting 

One of the many ways HR tech can help companies with compliance is through better reporting. Some technologies make it easier for HR to run reports about compliance issues. These technologies, in the form of software, can help HR professionals check which category an employee falls under and can help compute overtime pay and ensure that salaries are correct. The device also allows employers to keep track of the regulations to adhere to for compliance.

Studies show that most HR personnel spend an average of 18 hours on reporting, pulling data from different sources to create spreadsheets for reporting. It's a complete waste of time, but you can avoid it with the help of HR technologies. The HR reporting software is one of those technologies that help HR with better reporting. It can generate reports on several aspects of your employees' profile, availability, recruitment operations, time off, etc. 

From the process of hiring, onboarding, and scheduling to compliance and benefits, the right HR technologies can help make things easier. Without them, it can be a hassle and unnecessary work for everyone in the Human Resource Department.

Improves the Onboarding Process

HR tech can help improve the onboarding process for new employees. As you know, the first few weeks are crucial for new hires since it paves the way to a successful career in the organisation. The right technology can help get them off to the best start and allows for the easy completion of online compliance training, which is essential for new starters.

You will find many HR techs to support the digital pre-boarding of employees. The platform works by sharing information with employees before their first day using a secure portal. It can be anything, from the organisation's vision and mission to employee safety policies and procedures, floor plans, and more. The online onboarding platform can also capture information about employees' additional needs. Employers can also use the platform to inform employees about their compliance training. 

Remember that onboarding is one way to create a good impression on new employees. It's an essential tool for welcoming new hires to the company and introducing them to company culture, their new team, business goals, etc. The right onboarding software allows employers to streamline their onboarding process, offering a more flexible and personalised approach while saving time and resources.

Helps with Costs 

HR techs can help organisations save money in various ways. Non-compliance can cost a lot of money. Not meeting compliance deadlines and failing to meet the training requirements of employees can result in heavy fines that can quickly add up. 

With the right HR technology, you will not miss a compliance deadline. These technologies have features like weekly law alerts and comparison tools distinguishing various laws from one state to another. Some technologies also provide ongoing webinars, allowing you to stay abreast of new and emerging employer requirements and deadlines, so you will not have to scramble to remain compliant. In addition, the tool allows you to report and submit OSHA logs directly. Aside from helping you avoid costly fines, these technologies give you more time to focus on the more significant aspects of your business - your people.

When you automate HR processes, you can eliminate paperwork and stationery, reducing operational costs. In addition, since these tools can accomplish several tasks on behalf of employees, there may not be a need to hire more HR personnel even if your business expands.

AI for Recruiting 

Many organisations are now integrating AI (Artificial Intelligence) in their recruitment process. It's a great tool to automate sections of the entire workflow involved in recruiting and onboarding new employees. The right tool can reduce the need to work on repetitive and high-volume tasks. In addition, AI can help recruit new human resource specialists, allowing more time for recruiters to focus on strategies and human-driven tasks. 

Studies show that a single recruiter spends an average of 15 hours each week looking for the right employee to hire for a single position. In addition, many talent acquisition professionals admit that one of the challenges of recruitment is screening numerous potential candidates. To minimise time and cost, HR professionals can use Artificial Intelligence Software. The tool also allows them to onboard the industry's top talent. Recruiting and searching for the right employee can be burdensome. But AI techs have made it increasingly easier. 

There are no limitations to what AI can do in making things easier for HR professionals. AI takes a central role in recruitment, helping recruiters scan through thousands of resumes using technologies like the ATS or Applicant Tracking System. With the help of these tools, recruiters can work more efficiently in finding the best talents for open positions.

Saves on Paper 

One of the benefits of using technology for HR is the ability to go as paperless as possible. As you know, the human resources department has to deal with too much paperwork daily. Most tasks require papers, and the documents start piling up even before they hire a new candidate. From resumes to tax forms, documents for benefits enrollment, timesheets, employee handbooks, and more.

With the right technology, HR can digitize documents using online or cloud-based tools, eliminating the need to print documents and files. Automation will free up an HR staff's time and use such time to do more important tasks instead of getting bogged down with paperwork and inefficient processes.

Investing in tools like workforce management software can be beneficial in reducing paperwork in HR. It comes with a handy dashboard allowing HR personnel to access records anytime and not sift through piles of paperwork.

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