Xerox has announced the availability of DocuShare Flex, a cloud-based Enterprise Content Management (ECM) platform targeted at the channel, which is claimed to enable small- and medium-sized businesses (SMBs) to digitise processes such as invoicing, managing databases and storing documents, just like large companies do.
Today's SMBs often rely on inefficient paper-based systems and lack centralised storage of digital information. According to Xerox's 2017 Office Productivity Trends research, 43% of UK SMBs waste a significant amount of time on paper-intensive processes, creating barriers to productivity in the workplace.
The new DocuShare Flex platform provides the automation, security and scalability of large-scale ECM systems in an affordable package that's easy to configure and use without IT support – making it an ideal offering for the SMB market.
With DocuShare Flex, users can complete a range of document-intensive tasks such as:
- Routing documents automatically to facilitate approval processes and version control
- Automating necessary documentation for ease of compliance with government and industry mandates
- Simplifying management of the multitude of documents required for transactions, accounting, billing and other document-intensive operations
"We see DocuShare Flex as a big play for the channel this year," said Andrew Morrison, managing director, Xerox UK and Ireland. "Optimised specifically for them, DocuShare Flex will allow our channel partners to add value to existing and new customers in a very cost-effective manner – "flex" offers out of the box or tailor solutions to the content management challenges faced by many businesses, helping transform organisations into highly efficient digital workplaces."
Easy to Use, Agile, Low Cost
DocuShare Flex has a scalable storage capacity of hundreds of millions of documents, and provides for their management from creation to disposal out of the box.
The platform allows customers to add capacity and users (ranging from a minimum of five up to thousands) incrementally to further control costs. It also has advanced review-process controls that enable annotation, redaction and simultaneous viewing while controlling versions to keep documents current.
DocuShare Flex can automate a range of business processes including storing all project documents in one place, managing review cycles, and meeting potential audit requirements. It can also enforce compliance with best practices since management can observe work status.
Designed for non-technical staff, it has an intuitive search engine and a Web-based user interface (UI) that requires little training and will run on a wide range of browsers and mobile devices.
The platform also works with back-end company systems to pull data and link to documents. It is compatible with Xerox ConnectKey multifunction devices and associated apps for developing specific time-saving workflows, and includes a ConnectKey-based scanning service for scanning directly to DocuShare Flex.