Five reasons to use video conferencing

Are you thinking of switching your company over to video conferencing as opposed to old-fashioned face to face meetings that you have been relying on for so many years? If so, then you are making an outstanding decision and you could not have picked a better time to do it.

When you think of video conferencing, you might immediately think of a group of high end executives gathering around a massive screen as they talk to someone in China, with a skyrocketing phone bill. That might be how it used to be, but technology has made things a bit different – and a lot simpler – these days.

There are now many ways to connect and many reasons to switch over to something like the Blue Jeans network to fulfil your conferencing needs. Let’s look at five different reasons for you to start using video conferencing today.

#1: Interconnectivity and You

There was a time when videoconferencing meant hanging out in the same room around the same screen, but now, things are a bit different. Instead of having to leave your desk and head to the conference room, you will quickly find that video conferencing, especially with cloud based software, now allows you to connect to the conference with any device whether it is a smartphone, tablet, laptop, or other Internet capable smart device. The options are limitless, and so are the locations.

#2: File Transfer

Transferring files over the network while videoconferencing has never been much easier than this. You can send anything from documents, to videos, and you can even display them. Rather than standing in front of the screen with a whiteboard, you can show the latest statistics, graphs, and proposals in real time. There really hasn’t been a better time to be alive, at least as far as technology is concerned.

#3: Text Chat

So you are having a video conference, but you need to make sure that you are able to properly communicate with those around you. You might have questions for the person next to you, but the last thing you want to do is interrupt the flow of the video conference. After all, it's not very polite to interrupt the speaker, so there needs to be an alternative way to communicate during the meeting. Text chat is always available with the video conferencing software of today, and you can use it discreetly. Of course, everyone will be able to see the text chat, but this can work to your advantage. For example, if you have a question for the speaker, you can enter it in text and they will address it the next time they are able to take a break. This might sound like a small and insignificant innovation, but it definitely opens video conferencing up to brand new possibilities.

#4: Record Everything!

If you are using cloud based conferencing software, you will have the ability to record everything, from the video, to the text, to any videos that were played during the conference. In addition to that, you will be able to upload the video to a cloud server and access it anytime you want rather than storing it on site. This is a great investment, and it saves you a considerable amount of time as you would have needed to not only record the session, but also pay someone to transcribe the meeting. Imagine a cloud based video conferencing software that is able integrate everything for you. It might sound like science fiction, but the future is now, and we are living in it.

#5: Full Integration

Video conferencing is about far more than simply talking to someone on the other side of the world these days. The software available to you will not only allow you to accomplish this amazing feat, but will also give you full integration with Microsoft Outlook, which gives you the ability to schedule meetings and even send out invitation links to the video conference. Thanks to the available technology, users on virtually any device will be able to click on the link and join the conference no matter where they happen to be.

These are five great reasons to adopt video conferencing within your business, and you can be rest assured that there are several more that you might consider. Video conferencing has come a long way in the past few years, and now, it has become more of an all in one solution than ever before. Your business will not only benefit from having this type of software on hand, there is a good chance that it will thrive and save a considerable amount of money in the process. Start looking at the different available options today and open the lines of communication like never before.

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