Why records management matters more than ever

Information professionals face a dilemma in records management—the cost of implementing a comprehensive solution versus the cost of ignoring the issue. According to a recent study from AIIM, 31 per cent of senior executives admitted their inferior electronic records keeping is causing problems with regulators and auditors, while 14 percent said they were incurring fines or bad publicity due to poor handling of information. Similarly, a recent post in Wired's Innovation Insights blog says that poor data quality costs US businesses up to $600 billion annually, or 20-35 per cent of their operating revenue. For these reasons, successful records management matters more than ever.

At the ARMA Live! Conference & Expo in San Diego October 26-28, attendees and exhibitors are sharing solutions for these challenges. Kodak Alaris is among them, with document scanners, capture software and information management solutions on display that enable IT, Legal, and Compliance departments to more effectively manage business records and avoid fines and sanctions due to poor corporate record keeping.

Capture software drives speed and efficiency

KODAK Capture Pro Software v5.0 (kodakalaris.com/go/capturepronews) is a versatile batch capture application that offers robust data extraction and delivery to repositories and business applications. It quickly and easily converts batches of paper into high-quality images using any scanner from Kodak Alaris and most third-party scanner models. With more than 37,000 licensees worldwide, Capture Pro Software simplifies scanning, automates indexing and increases productivity for paper intensive businesses. Capture Pro Software earned a 2014 Summer Pick Award from Buyers Laboratory LLC (BLI), the world's leading independent evaluator of document imaging hardware and software, in the document imaging solutions category.

KODAK Info Activate Solution (kodakalaris.com/go/infoactivatenews) is a cost-efficient way to capture, govern and manage data from electronic and paper documents within MICROSOFT SHAREPOINT. Powered by a simple user interface, the Info Activate Solution makes onboarding of important business records such as contracts, invoices, claims and identity forms intuitive and easy. Info Activate Solution automatically creates searchable documents so users can easily find information, while enabling users to respond faster to customer inquiries and better control document retention policies.

Document scanners address high-quality digital imaging needs

High-quality imaging, ensuring scanned documents are accurate and legible, is a basic requirement for successful records and information management. To address these needs, Kodak Alaris has been showcasing the KODAK i4600 Plus Scanner (kodakalaris.com/go/i4000news), which provides consistent image quality, proven reliability, and ease of integration in a device that scans at speeds up to 120 pages per minute. The i4600 Plus Scanner features a 500-sheet input feeder, 600 dpi resolution, and handles volumes up to 50,000 pages per day. The i4600 Plus Scanner was recognized with a 2014 Summer Pick Award from BLI in the scanner category.

For desktop scanning, the KODAK SCANMATE i940 Scanner (kodakalaris.com/go/i940news) is a compact, portable device with a USB interface and a 20-sheet document feeder that also supports hard cards. The award winning i940 Scanner has MACINTOSH compatibility and the ability to handle up to 1,000 pages per day.

Information Management solution intelligently automates business processes

In a social, mobile, cloud-based world, information governance programs must be able to manage content from all sources. The KODAK Info Insight Platform (kodakalaris.com/go/infoinsightnews) enables a broad range of organisations to automate processes and address input capture, analysis, understanding, and enrichment of vital business information. The platform provides intelligent understanding and management of incoming documents and customer communications, regardless of format and structure.

"ARMA brings together information professionals from a variety of industries, but they all have the same goal—finding better ways to manage information and optimize their businesses," said Tony Barbeau, Products & Services General Manager and Vice President, Document Imaging for Kodak Alaris. "Kodak Alaris is on hand to offer technology, advice and expertise on the issues that are most important to ARMA Conference attendees."