DocuWare CONNECT to Notes integrates Groupware with document pool

DocuWare has announced that the new version of the interface DocuWare CONNECT to Notes enhances Notes/Domino systems with convenient archiving and search features.

Notes users can take advantage of these features without making any changes to their Notes design. Documents stored in a PDF format can also be retrieved independently from the Groupware.

DocuWare CONNECT to Notes is an add-on module to DocuWare that provides the seamless integration between the Document Management System and Notes Groupware. Notes/Domino users can take documents (containing data and their associated design) directly out of their system, store them in a tamper-free way and retrieve them whenever needed without ever leaving their familiar interface. Documents stored in the system can then be easily incorporated in daily business processes, significantly speeding them up.

No Change to Design
A highlight of the current version: Notes users have access to all of DocuWares archiving and search features via DocuWare CONNECT to Notes without making any changes to the original Notes design. This means users dont need any special programming skills, existing design components arent altered, and updates are a simple matter.

PDF Conversion without Printer Driver
When storing in a PDF format, the Notes document structure is retained. The quality of a PDF document generated by DocuWare CONNECT to Notes is often better than a direct print-out from Notes. PDF conversion does not require a special printer driver and may also be handled on a Domino server during automatic archiving processes. This feature improves printing and storing as well as the mailing of Notes documents from Notes to non-Notes users.

Custom Configuration
Integration of DocuWare in the Groupware can be handled in different ways. In Profile Configuration, a user may determine if documents should be stored manually or automatically. Manual Mode means a user chooses each Notes document to store by clicking on the archive option in the Notes menu. DocuWare conducts the automatic indexing/document classification and stores the document (such as an e-mail) in the correct file cabinet configured for this purpose. A user may also opt to only store the attachments of Notes documents. For example, if a field office scans and pre-indexes documents that are then sent to headquarters via e-mail, this attached information can be archived fully automatically and placed in the central document pool. The e-mail itself can then simply remain in the Notes system. Storage processes can be set up to run at certain intervals or according to criteria such as date, sender, size and subject. The archiving then occurs in the background without any manual help from a user.

With DocuWare CONNECT to Notes, users of Notes/Domino get a modular solution that lets them store their documents in a tamper-free way in the same, central spot with all the other, thematically-linked data found in records, letters, faxes, drawings and files. Furthermore, by relieving the load on the Notes database, overall performance of the Groupware is improved.

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