Xerox makes it simple for SMEs to manage documents with new content management application

Businesses of all sizes are experiencing information overload the flood of papers, electronic documents and other forms of content that are circulated on a daily basis.

To help small and mid-sized businesses (SMB) to cut through the clutter, Xerox has launched a new content management solution. Tailored exclusively for the SMB market DocuShare Express manages business critical documents with ease and affordability.

DocuShare Express is an electronic filing system that provides easy storage, retrieval and sharing of information. Its web-based folders can accommodate digital content ranging from scanned paper documents, spreadsheets and Word documents to blogs and wikis. DocuShare Express also includes a quick install process that uploads the program and requires little technical knowledge to install.

Small businesses find it tough to avoid information overload, said Darren Cassidy, Director and General Manager, Office Group, Xerox UK. DocuShare Express puts SMBs on equal ground with large enterprises when it comes to managing information and gaining efficiencies.

Keeping track of paper and digital information can be difficult in a small business setting where administrative resources are limited. For example, in a doctors office, regulatory materials, pharmacy procedures and training manuals need to be updated frequently and can be costly to print, store and keep organised. DocuShare Express allows employees to review materials online, anytime fostering communication and collaboration without straining the budget. 

DocuShare Express also includes a time-saving imaging and scanning feature, which enables paper documents to be uploaded to specific DocuShare folders using special scan cover sheets. Easy upgrades to DocuShare or DocuShare CPX allow SMBs to add more advanced content and business process management capabilities as necessary. 

EIP Brings Additional Efficiencies to DocuShare 

Xerox has also added advanced scanning and security features to its entire DocuShare content management platform through an Extensible Interface Platform (EIP) connector. Developed by Xerox Alliance Partner Thomas Gabel Consulting, the EIP connector is a highly intuitive, web-based solution which creates greater efficiencies and environmental gains by reducing the need for paper and consumables.

By simply touching the screen of an EIP-enabled Xerox multifunction product (MFP) after login, users can scan documents directly into DocuShare folders. Documents can be viewed, shared and collections of documents browsed online without further duplication or distribution.

Authenticated users can access basic DocuShare content management features securely. Documents and new versions of documents can be added, browsed, retrieved and printed. In addition, users can initiate a document workflow by triggering a predefined process when a document is scanned and added to a collection.

Pricing and Availability

The entry-level list price for DocuShare Express starts at 1,100 for 10 users and 10 read-only seats. Available in October through Xerox Global Services and Xerox DocuShare resellers, DocuShare Express will be available through Xerox Concessionaires, corporate resellers, and selected Xerox Alliance Partners.

The EIP connector is available for download for the entire DocuShare product range, including DocuShare Express, DocuShare or DocuShare CPX version 6.0 or above.

About Xerox UK

Xerox UK, the UK operation of Xerox Corporation, markets a comprehensive range of Xerox products, solutions and services, as well as associated supplies and software.  Its offerings are focused on three main areas: offices from small to large, production print and graphic arts environments, and services that include consulting, systems design and management, and document outsourcing.

Xerox also has manufacturing and logistics operations in Ireland, the UK and the Netherlands, and a research and development facility (Xerox Research Centre Europe) in Grenoble, France.

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