DocuLex, Inc., creator of business-ready document management software, has announced its offering of the DocuLex Archive Studio Document Management Software Suite to enable customer file protection and authorised document access for the automotive industry. Archive Studio will provide the safe and secure environment that is required by the Safeguards Rule of the Gramm-Leach-Bliley Act, the FTC Privacy Rule and the Disposal Rule. The Privacy Rule applies to car dealers who:
- Extend credit to someone (for example, through a retail installment contract) in connection with the purchase of a car for personal, family or household use
- Arrange for someone to finance or lease a car for personal, family or household use
- Provide financial advice or counseling to individuals
Penalties for non-compliance of the Safeguard and Privacy Rule can result in fines up to $10,000 per violation for officers and directors personally liable, and for the financial institution liable, penalties up to $ 100,000 per violation. The Archive Studio Document Management Software Suite automates many business functions in the automotive industry, such as managing client or vendor files, employee records, accounting files, proof of delivery and parts orders. Other documents that must be maintained include service orders, written remarks from the mechanics and warranty work performed.
Stated David Bailey, DocuLex President, "Automotive Dealers using the Archive Studio Document Management Cloud Service by DocuLex can be assured that their customer's personal information will be in a secure digital environment, eliminating paper and freeing up valuable storage space. Client files will always be available in an instant, from anywhere, to an authorised user of the service through the DocuLex WebSearch Document Management Software and a secure Internet connection. Nothing will ever be lost, and the Dealer can scan and upload documents immediately as they come in, eliminating the need for maintaining any local desktop or network software. Compliance is completely covered with the service, so by subscribing to the DocuLex Document Management Cloud Service, a Dealer has effectively implemented a complete Information Security Program."