Datafinity and Document Dynamix have announced that Chiorino UK is achieving significant cost savings since deploying a new document management system to handle all accounting and HR documents. The system, which was installed at the end of last year and comprises of PSIGEN PSI:Capture software and DocuWare document management software, has reduced the amount of manual data entry required and improved access to documents across the company.
Datafinity, UK distributor of PSI:Capture, formed a partnership with Document Dynamix in 2010 to offer advanced document management solutions to their customers. By combining leading capture software from PSIGEN and proven document management solutions from DocuWare, Document Dynamix is able to offer users a highly functional, yet easily affordable solution.
Chiorino UK, part of a worldwide manufacturing company specialising in conveyor and process belts, needed to improve both speed of handling and access to documents, especially in the accounting department. Barry Kettleborough, Finance Manager at Chiorino, said "Major savings in both time and money are gained from the ease of which we can now file and access documents. We can also feel secure that our archiving is not in boxed paper form, but safely electronically filed."
The company is currently scanning and capturing data from a range of documents including supplier invoices, purchase orders, confirmation receipts, production sheets along with HR documents and wages reports. Sales invoice data is transferred from a Baan accounting system and other documents are indexed and stored in DocuWare for access by both internal users and external users via a web client. Over the coming year they have plans to expand the system to other departments.