New in DocuWare 5.1: Sending Documents as PDFs Directly Out of Web Client

DMS specialist DocuWare continues to develop its software by focusing on the newest technology. With the current version of DocuWare Web Client, documents can be sent per e-mail directly out of the browser-based application. In particular, the option to send documents in a PDF can be an advantage in everyday communication.

After tamper-free, archived documents are retrieved from a companys document pool using DocuWare Web Client, they appear in a result list. From here, any document can be sent by choosing the menu option Send as e-mail. The sender can then decide if the document should be sent as an e-mail attachment or as a hyperlink. Another handy option is to convert the selected document into a PDF. The local mail client (such as Microsoft Outlook or Thunderbird) will then open automatically and the sent e-mail will simply appear as a Sent Item in the mail client as per usual. The ability to use Internet Explorer or Firefox Web Browser to access a local mail client and incorporate all its security mechanisms is an exciting new development and unique to a document management system.

Unique functionality
The advantage of sending a PDF is that any data from any application can be displayed and printed on any platform. The sender can also opt to show/hide annotations or stamps in the PDF that were added to a document in DocuWare. For example, if an invoice copy is requested by a customer, this can be sent out with or without any overlaid comments. In a DocuWare file cabinet, documents are stored in a tamper-free TIF format and always retain all annotations.

When communicating with individuals who have access to the same DocuWare system, documents may also be sent as links via e-mail. This gives recipients a way to open the most current version of the document straight from a file cabinet or archive even if changes were made after an e-mail was initially sent. Another advantage is that a complete result list or task list can also be sent as a link.

Web-based document management via DocuWare Web Client requires zero software installation on a local client; all thats needed is Internet access using any familiar browser. DocuWare co-president, Juergen Biffar, emphasizes how easy it is to use: The new features were developed, as usual, with an eye on the latest technology, such as Microsofts ClickOnce model. Its intuitive application means instant satisfaction for users.