DMS specialist DocuWare continues to develop its software by focusing on the newest technology. With the current version of DocuWare Web Client, documents can be sent per e-mail directly out of the browser-based application. In particular, the option to send documents in a PDF can be an advantage in everyday communication.
After tamper-free, archived documents are retrieved from a companys document pool using DocuWare Web Client, they appear in a result list. From here, any document can be sent by choosing the menu option Send as e-mail. The sender can then decide if the document should be sent as an e-mail attachment or as a hyperlink. Another handy option is to convert the selected document into a PDF. The local mail client (such as Microsoft Outlook or Thunderbird) will then open automatically and the sent e-mail will simply appear as a Sent Item in the mail client as per usual. The ability to use Internet Explorer or Firefox Web Browser to access a local mail client and incorporate all its security mechanisms is an exciting new development and unique to a document management system.
The advantage of sending a PDF is that any data from any application can be displayed and printed on any platform. The sender can also opt to show/hide annotations or stamps in the PDF that were added to a document in DocuWare. For example, if an invoice copy is requested by a customer, this can be sent out with or without any overlaid comments. In a DocuWare file cabinet, documents are stored in a tamper-free TIF format and always retain all annotations.
When communicating with individuals who have access to the same DocuWare system, documents may also be sent as links via e-mail. This gives recipients a way to open the most current version of the document straight from a file cabinet or archive even if changes were made after an e-mail was initially sent. Another advantage is that a complete result list or task list can also be sent as a link.
Web-based document management via DocuWare Web Client requires zero software installation on a local client; all thats needed is Internet access using any familiar browser. DocuWare co-president, Juergen Biffar, emphasizes how easy it is to use: The new features were developed, as usual, with an eye on the latest technology, such as Microsofts ClickOnce model. Its intuitive application means instant satisfaction for users.