DocuLex has released Archive Studio software as a service (SaaS), online Web-based content management providing remote document access, permissions, printing and distribution.
This service enables secure document warehousing and sharing for practical knowledge management and colleague collaboration. The service was created for organizations with limited IT resources, and a need to share documents among multiple offices, other companies or the public, as well as for record centers that are warehousing business documents, enabling their availability digitally through the Internet for client access.
Archive Studio SaaS is facilitated by WebSearch, a component of the Archive Studio designed to allow sharing of document collections over the Internet. Users are presented with a custom portal design specifically to their content management needs, including scanned paper converted to PDF and electronically created files in their native formats (including email with attachments). Secure document access is a key component to the architecture of this hosting offering, with encrypted site access and SSL protection.
The cloud computing program enables convenient colleague collaboration ability with content control and compliance capability, with all email saved on an organization's server, with all body and attachment content organized and archived to assist in compliance with regulations including HIPAA and Sarbanes-Oxley. This accomplishes the goal of mitigating information loss and subsequent security risks in real-time, with complete information retention throughout each email's life cycle, regardless of any deletions at the PC-level. The automated process significantly reduces IT operations time and expense.
Small businesses, service companies, large corporations and government agencies can consolidate document management software to one product when hosting document collections for various divisions and clients. Internet access to documents is available, anytime and anywhere, without the costs and responsibility associates with owning and supporting a document management system.
For additional information on DocuLex Archive Studio Content Management Software as a Service, and to access an online self-guided demonstration, visit www.doculex.com/document_hosting.htm.
Utilizing DocuLex SharePortal_ technology, WebSearch is an easy to use, browser-based content management program developed for use throughout a business's operations to enable secure content access from any location with convenience of use that is similar, yet easier, than an Internet search engine. Searches may be performed using document specific meta data descriptions, full text content, as well as date ranges, search history, search lists and saved searches.
Driven by a convenient dashboard display featuring the program's functions menu, WebSearch is now a workflow enabler, providing users the ability to share and amend native format documents, while organizing and tracking each amended version. The program's WorkSpace enables users to group sets of documents together to be shared with colleagues, and a discussion feature has been added for users to comment on document's content.
Beneficial to the user is an updated visually appealing interface, with functionality that is easier to use than an Internet search engine's key word query. The server-based software automates complex documentation organizational functions including browser-based file room views and group collaboration folders. The program features secure Web 2.0 based Instant Document Access from any location via the Internet including permission assigning and Active Directory integration.
Documents of any file type may be uploaded directly to WebSearch, indexed (with additional document identifying metadata added remotely if necessary) for native format storage and ease of access. A Replace/Append Meta field function has been added, allowing a document file's existing meta data to be replaced or to append new meta data for a specific field.
SQL or SQL Express database support handles substantial file data storage, providing users with Microsoft's off-the-shelf database power. The Active Directory integration enables heightened security and user permission access and tracking. The program manages multiple levels of security, including Organization, Community, Group, Users, as well as individual files. Document and user activity tracking logs are always available, assisting in compliance of privacy laws including HIPAA and Sarbanes-Oxley.
WebSearch also serves as an off site document archival/disaster recovery facilitator, with advanced public-key infrastructure (PKI) providing encryption and digital signature security for outsourcing daily-use information access to the electronic file storage.
About Archive Studio
WebSearch is a component of DocuLex Archive Studio that includes automated distributed capture and image processing software Goby Capture, and production capture-image processing programs Professional Capture and Office Capture.
Incorporated in 1996, Winter Haven, Florida-based DocuLex creates non-proprietary content management software for use with desktop and production document scanners, as well as digital multifunctional copiers, facsimile and wide format units. Through an extensive international reseller channel, the company offers network-enabled document capture and image processing software along with browser-based document and content management, collaboration, email archiving, journaling and compliance, knowledge management, workflow and records retention programs, bundled and offered as Archive Studio. Archive Studio is easy to use, productive electronic document management software for any business environment seeking secure Instant Document Access.