New features to the content management software include SharePortal, which allows the knowledge user to securely share content and collaborate with third party individuals or organizations without user logins.
SharePortal can be utilized for sharing large or zipped files with outside vendors, customers and business associates without the hassles associated with email firewalls, ftp and faxing. Automated Expirations were added to provide a self management effort of eliminating temporary access to invitations, files and folders made available by SharePortal permission and granted by WebSearch users.
Workflow enabling Auto Notification is now available for assignment to files and folders. Users or communities may be automatically notified if files or folders are added, deleted, checked-out, edited, etc. Workflow Inbox and folder routing is also enabled, allowing users to customize folder content to meet their business process requirements for routing documents and notifying users to perform their assigned activity.
Simplifying document management, the Records Retention addition to WebSearch provides an automated process of classifying a record to a particular records series. The automated Records Retention processes include management reports, shredding, off-line archiving and legal hold capabilities.
WebSearch Browser-Based file indexing accommodates the business process of adding documents via MFP, FAX or electronically generated files. These documents are in need of structured index values for organized filing, searching and records management. The process of generating crucial index values for records can be performed as a post process from anywhere with via a browser and secure access to documents.
For additional information on DocuLex WebSearch 4.1, and to request a convenient online program demonstration, visit www.doculex.com.
WebSearch is an easy to use, Web-enabled content management program developed for use throughout a business's operations to enable secure content access from any location with convenience of use that is similar, yet easier, than an Internet search engine. Searches may be performed using document specific meta data descriptions, full text content, as well as date ranges, search history, search lists and saved searches.
Driven by a convenient dashboard display featuring the program's functions menu, WebSearch is now a workflow enabler, providing users the ability to share and amend native format documents, while organizing and tracking each amended version. The program's WorkSpace enables users to group sets of documents together to be shared with colleagues, and a discussion feature has been added for users to comment on documents content.
Beneficial to the user is an updated visually appealing interface, with functionality that is easier to use than an Internet search engines key word query. The server-based software automates complex documentation organizational functions including browser-based file room views and group collaboration folders. The program features secure Web 2.0 based Instant Document Access from any location via the Internet including permission assigning and Active Directory integration.
Documents of any file type may be uploaded directly to WebSearch, indexed (with additional document identifying metadata added remotely if necessary) for native format storage and ease of access. A Replace/Append Meta field function has been added, allowing a document files existing metadata to be replaced or to append new metadata for a specific field.
SQL or SQL Express database support handles substantial file data storage, providing users with Microsoft's off-the-shelf database power. The Active Directory integration enables heightened security and user permission access and tracking. The program manages multiple levels of security, including Organization, Community, Group, Users, as well as individual files. Document and user activity tracking logs are always available, assisting in compliance of privacy laws including HIPAA and Sarbanes-Oxley.
WebSearch also serves as an off site document archival/disaster recovery facilitator, with advanced public-key infrastructure (PKI) providing encryption and digital signature security for outsourcing daily-use information access to the electronic file storage.
About Archive Studio
WebSearch is a component of DocuLex Archive Studio that includes automated distributed capture and image processing software Goby Capture, and production capture-image processing programs Professional Capture and Office Capture.
Incorporated in 1996, Winter Haven, Florida-based DocuLex creates open-system content management software for use with desktop and production document scanners, as well as digital multifunctional copiers, facsimile and wide format units. Through an extensive international reseller channel, the company offers network-enabled document capture and image processing software along with Web-based knowledge management and workflow collaboration programs, bundled and offered as Archive Studio. Archive Studio is easy to use, productive electronic document management software for any business environment seeking secure Instant Document Access.