DataFort, the leading UK provider of off-site data backup, today
announced the launch of its latest product, EmailFort - designed to
provide organisations with a read only email archiving facility that
adheres to the compliance and regulatory requirements of the Financial
Services Authority and Data Protection Act.
EmailFort provides organisations with a tool that forms part of its
overall compliance management programme. EmailFort archives all company
emails sent and received, these archived emails are only available to
and readable by the organisations appointed Compliance Officer as read
only files. This is where EmailFort differs from traditional email
backup - email backup allows individual employees to delete emails from
their own archives and can therefore not be used as an adequate
"As soon as an email is sent or received by a user it is encrypted, time
and date stamped and sent off-site to two individual secure servers. The
whole process is managed and maintained by DataFort's software and
security systems." Comments Gavin Smith, Founder and CEO of DataFort.
With EmailFort in place a business can provide regulators with all
emails sent and received throughout a particular time period, or all
emails (sent and received) to a particular company, on demand. All
requests to retrieve emails are raised on EmailFort by the Compliance
Officer and delivered back to them as a PST file.
"Whilst EmailFort is running the dedicated compliance officer receives
updated reports from the system at regular intervals highlighting email
throughput, usage and expiration. It is often the case that emails need
to be archived for at least three years, this means that large volumes
of emails reach their expiry dates each day and need to be assessed and
deleted." Adds Smith.