Zequel Technologies inc., is today making its entry into the growing UK policy management and compliance marketplace through the establishment of Zequel Limited. The companys main product, DynamicPolicy, provides state-of-the-art web based policy management for all sizes of organisation, with current customers in the Americas varying between 50 to 50,000 employee users in number. Existing customers include Xerox, Banco Santander, Schering-Plough and the US Government.
DynamicPolicy enables management to create quickly, review and approve new policies or amend existing ones, distribute them, know that they have been understood and that their recipients agree to comply with them. It covers the complete life cycle of policies: drafting, reviewing, approving, publication and reinforcing recipients understanding with multi-choice testing. It ensures compliance with regulatory and legislative requirements as well as internal corporate policies, standards and procedures. Through its comprehensive reporting system, it is able to give management a complete overview of the status of each policy and procedure, level of understanding and acceptance for each individual employee.
DynamicPolicy is being made available on one and three year licences. It may also be purchased. Software maintenance and support is charged in addition.Zequel also provides a library of sample policy content to speed up policy creation. This includes Sarbanes-Oxley and ISO 17799.
DynamicPolicy is web based with one central server database, thus only a single copy of the most up-to-date version of each policy and related documents are published and available across the organisation. It transforms traditional hard-copy policy and procedure systems, where reliability, version control, compliance and updating were always issues for management, into cost efficient and well-managed web-based solutions accessible from anywhere with Internet connectivity.
The minimum Hardware Requirement required to run DynamicPolicy is Pentium III processor: Windows 2000 Server O/S: 512 MB of RAM: 2GB disc space: Internet Explorer 5.5 or higher. For a user employee, virtually any PC with a browser may be used
DynamicPolicys management cycle consists of: the creation or importing of content; the review and amendment of draft policies by participating line management; the approval of policies once reviews have been completed by assigned approvers; the publishing of policies, with attachments (such as Word, Excel, PowerPoint or .PDFs) where required to aid understanding, to the whole or selected parts of an organisation; the education and testing of recipients to ensure policy understanding; the recipients agreement to comply with received policies.
Tim Wickes, CEO of Zequel Limited sees time to market as being near perfect. With organisations being more decentralised, plus the requirement to adhere to more and more government enforced legislation and regulatory bodies, traditional systems have become cumbersome, ineffective and costly. In fact, the need for regulatory compliance makes traditional methods an administrative and management nightmare he states. We are all excited and look forward to building the UK and European market adds Wickes.
A range of professional services is available to support DynamicPolicy. Through these, Zequel aims to provide its customers with expertise and comprehensive support, initially with an assessment study to develop a technology based policy management strategy, followed by implementation, then a customer lifecycle monitoring and review consultancy.
Assessment Study an initial business evaluation study investigates the current effectiveness of policy management. From this, a plan to improve and maximise the use of policies and procedures is produced. This is followed by the presentation of a detailed report on the situation together with recommendations. There follows a management workshop to review the findings, test them, finalise priorities and a produce a policy focus action plan.
Implementation Zequel consultants are always on hand to assist in this implementation phase, helping customers with the initial drafting, review and approval process to publishing to employees, assisting with the definition of policy quizzes and running reports.
Customer Lifecycle Review Service - This includes audits and reviews of policies and procedures, recommending changes where necessary to ensure continued optimum performance. This service includes the organisation of a quarterly workshop at which adherence to policies and procedures and their effectiveness are reviewed, priorities set, and a rolling 12-month plan updated and agreed.
Mike Anthony, Chief Operations Officer of Zequel Limited strongly believes that use of its professional services provides the most pain-free way of putting effective policy management permanently in place within an organisation. A customer needs to have a clear and comprehensive policy strategy to get the best out of DynamicPolicy. Thats where our policy process experience will be of most value. Its getting it right in the early days that will ensure the benefits are gained in the most pain-free way. The lifecycle review service will ensure it stays that way.
Costs associated with all three elements of Zequels professional services may be bundled into the one and three year DynamicPolicy licence fee.
Zequel Limited is dedicated to providing the same level of exceptional customer service and technical support, plus the establishment of a policy template library specifically for UK needs.