The majority of
The survey questioned IT directors from 100 UK-based organisations about their attitude towards, and their readiness to address, new data compliance legislation. It found that 85 per cent of them have never received formal training on how to comply with data storage legislation that could impact their business.
The research also found that 36 per cent of IT directors could not confidently advise their CEO on how long their company is legally required to store its business data. Compounding the issue, more than half (53 per cent) of IT directors were unable to confirm whether they even had a policy that addressed how long they should store company emails. Almost as many (47 per cent) said that they could not retrieve a company email from more than three years ago while 37 per cent conceded that they had no email storage policy at all.
In the case of the financial industry the Financial Services Authority (FSA) requires all
Russ Johnson, Adaptecs European managing director, says One reason why compliance training among IT directors is so woefully inadequate is that, while theyre aware of emerging compliance issues, its often unclear where the responsibility for compliance falls within the organisation. Despite this lack of clarity, its essential that the IT department knows exactly where and on what type of media their corporate data is stored as well as how long it needs to be archived.
A lack of clear guidelines to help firms comply with data storage legislation has further compounded the issue, with UK organisations being affected by over 120 new and existing laws related to data storage and retrieval.
Data compliance, however, is not simply about how long an organisation retains its data. One aspect that the
It is a fact of life that most organisations are involved in legal action of some kind at some point in time. However, the inability to produce court-ordered documents, not just email but all material data, because of a lack of appropriate data storage practices is no longer considered an acceptable legal defence. By complying with these new laws
One IT director firmly addressing the compliance issue in her workplace is Lorraine Dotchkin, director of IT at J Keith Park & Co, a specialist litigation firm in
For the legal industry,
The research was commissioned by Adaptec and conducted by independent research company Vanson Bourne.