As corporate document confidentiality, business productivity and competitiveness rise further up the business agenda, the Flex Secure Print Suite consists of a set of tools that combine powerful security and flexible print monitoring to give employees unprecedented control over the digital distribution and printing of documents within their organisation.

‘Leading edge’ document security

Businesses can protect sensitive information and help maintain a competitive edge whilst meeting regulatory compliance requirements using the pioneering Flex Secure Print Suite. The Card Authentication Package (CAP) works in tandem with a company’s existing ID card security to control employees’ access to the print scan copy and fax functions of Ricoh machines. It also logs and tracks confidential data. This prevents sensitive documents from being viewed, copied or sent by unauthorised users.

Minimising environmental impact

Businesses looking for new ways to minimise paper wastage, energy usage and associated expenditure can take advantage of the Enhanced Locked Print NX (ELP NX) tool, which provides an ID card-based method for controlling access both to the hard copy printing and digital distribution of documents. The ELP NX holds information on a Ricoh machine until it is released by an identified user, so only the documents that the employee truly requires are printed.

“Anywhere between 20 & 40% of documents are not picked up from printers, resulting in confidentiality leaks, as well as excessive resource and energy consumption,” commented Neil O' Donoghue, Solutions Product Manager, Ricoh UK. “The Flex Secure Print Suite set of tools work together to monitor, track and report user and device usage to analyse and control the various business inefficiencies that arise within the document management process.”

Ricoh’s Flex Secure Print Suite is a scalable solution, easily managing and monitoring small to medium, as well as larger cost-conscious businesses.

The Flex Secure Print Suite features summary:

·        Ricoh Card Authentication Package (CAP): Fast, secure ‘swipe-and-go’ ID card authentication;
·        Ricoh FlexRelease Server: Retrieve printed documents anywhere on the network*;
·        Ricoh Enhanced Locked Print NX (ELP NX): Stores prints until they are released by the job owner;
·        Ricoh SmartDeviceMonitor for Admin Accounting Report Package: Monitors and reports device usage to support cost management.